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Sr. Administrative Assistant -- 3M Skin and Wound Care Division
| Company: | 3M Company Profile | Current Opportunities (103) |
| Job Location(s): | Maplewood |
| Employment Term: | Regular |
| Employment Type | Full Time |
| Start Date: | As soon as possible |
| Starting Salary Range: | Not Provided |
| Required Experience: | Open |
| Related Categories: | Science and Laboratory, Admin - Receptionist/Clerical |
Position Description
Description
Qualifications
Are you well organized and experienced in supporting executives with an international agenda and travel schedule?
The position of Sr. Administrative Assistant located in Maplewood, MN will provide support for the Skin and Wound Care Division International Director, the International Business Department, and applies highly developed administrative and coordination skills to complete activities. Acts independently on standard procedures, and handles non-routine situations through interpretation of office guidelines and administrative practices. Proposes and implements solutions to administrative concerns. May provide regular guidance and instruction on work procedures and policy to support personnel. Seeks supervision as needed for direction and approvals.
The Sr. Administrative Assistant will be responsible for but not limited to the following specific duties:
- Prepare all written materials including correspondence, visual presentation materials (transparencies and graphics)
- Independently composes correspondence of varying complexity requiring detailed knowledge of departmental business, specialized vocabulary, and/or technical terminology Distribute correspondence and materials as needed for meetings and presentations
- Schedules appointments for supervisor and other principals, briefing principals of items for consideration
- Prepare meeting minutes, notes and summaries of agenda
- Coordinates on and off site meetings, presentations, and conferences, includes travel as needed, developing agenda, taking meeting notes, and processing summary of proceedings.
- When a meeting involves out of town personnel, support includes ground transportation, hotel accommodations as well as agenda coordination as needed.
- Travel management for the Director, department personnel including travel visas, logistics and accounting.
- Screen any incoming correspondence and use judgment to route new information or to alert principal to necessary immediate action
- Performs administrative details such as database management, tracking and monitoring budgets and resolving any discrepancies, monitoring disbursements, preparing periodic reports
- Screening telephone calls
- Coordinating forms processing (e.g. travel vouchers, attendance sheets, EIRs)
- Processing electronic/paper mail, and procuring supplies and/or services to ensure normal flow of office activities.
- Maintains highly reliable record-keeping system.
- Identify issues, establish priorities, and respond to support needs
- Effectively utilizes network of appropriate contacts to resolve problems and facilitate appropriate decisions such as those regarding reorganizations, divestitures, litigation and personnel problems
- Anticipates needs of supervisor and other principals, as well as department customers
- Independently responds to internal and external technical inquiries and requests
- Responsible for communication between management and their direct reports on critical issues impacting daily business operations, communicating requests and instructions when necessary
- Maintains distributions lists, contact lists and teamrooms intended to facilitate communication for the group with the subsidiaries.
- Serves as resource person, providing interpretation and individual application for standard departmental/divisional policies, procedures, guidelines, and practices, influencing adherence to and enforcement of policies
- Suggests and implements improvements to office and department procedures, methods, and quality goals
- Frequently works with highly sensitive and confidential information such as human resource planning, patents, salaries, performance correction plans, promotions, acquisitions, security issues, etc., with a high degree of integrity and judgment
- Responsible for own and supervisor's quality of work by reviewing items for conformance to policies and procedures
- Ordering and shipping samples for 3M subsidiaries and department cost tracking, spreadsheet development/system tracking. (3M systems required to use would be purchase requisitions, express vouchers, Cybershift, P-card, expense reports and GWN.)
Qualifications
Basic/Minimum Qualifications:
- High School / G.E.D. level of education
- Minimum of 5 years of experience as an administrative assistant
- Minimum of 5 years of experience using Microsoft Word, Excel, and PowerPoint
Preferred Qualifications:
- College degree
- Certified Professional Secretary (CPS) certification
- 7 years of administrative assistant experience supporting at the executive level
- 5 years of administrative assistant experience using Lotus Notes email, calendar and databases
- Advanced computer skills and experience using Microsoft Word, Excel, and PowerPoint
- Excellent organizational skills with a great eye for detail.
- Must demonstrate initiative and ability to anticipate and problem solve independently.
- Handle highly confidential information and relate well with all levels of the organization
- Ability to complete assignments in an accurate and timely manner
- Advanced verbal and written communication skills
- Interpersonal skills with the ability to interact professionally with all levels of the organization as well as customers and vendors
About 3M
For more than 100 years, 3M has been a company that delivers both sustainable growth and consistent results. Today is no exception. We are making great progress toward inventing a new future for 3M - a future of faster growth and increased competitiveness, while continuing to deliver superior results.
About 3M Skin and Wound Care Division
From easy-to-use, effective wound care dressings to innovative skin closure applications, 3M is a leader in providing solutions that are focused on simplifying and improving skin health. As part of 3M Health Care, 3M Skin Health offers an extensive line of products in the areas of skin and wound care, IV therapy, dressing and device secural, and skin closures. 3M Health Care, one of six major business segments at 3M, is a leading provider of solutions for medical, dental, pharmaceutical and health information systems markets. Key brands from 3M Skin Health include Tegaderm, Coban, Cavilon and Steri-Strip.
For more information, please visit: www.3m.com/skinhealth
